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[First please read the Guideline and Rules]

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Guideline and Rules

Welcome to the DVHH Mail List! - We ask that you please read the below guidelines and rules set in place for you to achieve the best family research experience and be a vital part of our growing community of over 900+ mail list subscribers. We thank you for your cooperation and look forward to getting to know you! 

DO NOT send file attachments (messages with files appended) to the Mail List. In fact, never send anything but plain text. Turn off HTML and MIME.  Write the List Administrator if you need help with this. If you have a file you would like to share with the members, announce what you have to offer; then send the file via private e-mail only to those who request it. 

PLEASE DO NOT post the same message to two different mail lists at the same time. This may be easier for you, but for the 900+ subscribers receiving such postings, it can be confusing and annoying. Also, when fellow posters “Reply to All,” they have to delete the list they are not part of.  Take the time to send your message to each mail list separately. 

DVHH.org is the DVHH List Owner. Our Mail List Administrator is a DVHH Volunteer who manages the day-to-day technical issues, moderates as needed and enforces the following guidelines and rules. 

DVHH Mail List Guidelines and Tips: 

Posting a Message:  First we recommend that you put the Mail List address: - in your email address book, name it: DVHH Mail List.  To start a new posting, type in DVHH into the TO: line and your address should be completed automatically.  Please don’t reply to someone else’s posting with your own new inquiry, it interferes with the structure of the threads in the Rootsweb Archive.  Simply start your own new message. 

Subject Lines:  We want you to receive the help you need, therefore make your subject line clear and accurate. Some people get a lot of mail daily and only scan the subject lines.  If you are researching a particular surname and/or village, indicate that in the subject line. If you need help with a lookup; enter Lookup, along with the surname and, if known, the particular reference book.  If it’s a brick wall query, enter: Brick Wall Help Needed.  There is no set of rules for the text in subject lines–just make it reflect the contents of your message.   

Identify Yourself:  Provide your name in comments and requests for help, as not everyone can be identified by their e-mail address. 

Private Information:  Do not post street addresses or telephone numbers (yours or anyone else’s) on the List.  This includes all non-DVHH business or work identification tags. 

Asking for help: When posting your query (for help) try to give as much information as you can, such as dates and places of all vital events, along with a listing of enough other family members, so that readers can positively identify if they are researching the same family. "Anyone out there researching our surname?" is not helpful.  To receive successful responses to your inquiries, we invite you to review our suggested pointers: 

Say Thank you: After receiving assistance, no matter how great or small, say thank you. Some people regard this response to the List as Spam, but we see it as a public acknowledgement of appreciation.

Spell-check and proofread all written communication, because errors diminish the credibility of the message. 

Responding to a Posting:  Genealogy related replies and comments should be posted to the entire List and not only to the original poster, whereby other Listers can benefit from the data that you provide.  This also informs others, so that duplicate work is not performed.  (In order to post to the entire list, use Reply-All.)  However, please keep private information on living people off the list—always send it privately.  

Keep quoting to a minimum. "Quoting" is repeating the text of the message you are replying to. Some quoting is necessary to remind other readers what the thread is about, but do try to use good judgment. Quoting the previous writer's signature block, surname list or the tagline is totally unnecessary (and annoying). 

Some quoting useful: When replying to the List (this also can apply to private replies) try to quote some portions of the previous message, so that other readers are reminded what the "thread" is about. Make clear what is quoted material and what you are adding. Most mail readers take care of this for you by inserting greater-than signs ">" at the beginning of each quoted line or possibly double brackets "<<" before and ">>" after the quoted piece. Use standard Windows procedures to cut unnecessary material.

Long Threads – Delete the trail: Some subjects generate great interest and create long e-mail threads. When you click “Reply to All,” take a few minutes to review what you are resending back to the List; delete everything except the last post that you are actually replying to. This not only helps Rootsweb save bandwidth, but also makes messages load faster on personal computers. Let’s not forget that many of us use cell phones and tablets now and must avoid excessive downloading. 

Cite Sources Rule: for Historical Events & Data: Accuracy is important and sources are vital.  We insist that messages regarding historical events or data be supported by solid references.  If your statements (or information) are speculation, then label them as such. Ancestor lists are worthless if the information is wrong. When providing lookup information, please provide the book information: title, author, and date. If your information comes from a website, provide the title of the page, author and the URL address. Web addresses change, so this information is as necessary as it would be for a book. 

The above “Citing Sources Rule” is being implemented to thwart the posting of erroneous historical information which, usually and rightfully so, generates a correction response. Often the original poster is offended and wants to start an open or private debate, see flaming below as to how this is to be handled. 

Netiquette Reminders: